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1.11 RELOCATION EXPENSES

Administrators may be reimbursed for relocation expenses as indicated below.

Reimbursement for relocation expenses will be allowed only if a change in residence is completed within one (1) year from the date of appointment or reassignment unless other time extension arrangements have been approved by the Chancellor/president and only if the administrator obtained prior authorization from the Chancellor/president before incurring reimbursable expenses.

Some of the payments under these provisions are considered wages by the Internal Revenue Service and as such are subject to income tax withholding.

Subd. 1 Covered Expenses

Reimbursable expenses may include, but are not limited to, the following:

1. Travel Status. For up to six (6) months, a new administrator may be considered in travel status and receive expense reimbursement consistent with 1.10 of this Plan and Appendix C. Travel status for new administrators may be extended up to an additional six (6) months by the Chancellor/president.

   Administrators in acting or interim positions may be considered in travel status for up to six (6) months. Extensions of up to an additional six (6) months may be granted by the Chancellor/president.

2. Travel to Work Location. Four (4) round trips by the administrator's spouse and two (2) round trips by the administrator's dependents to the new work location with reimbursement consistent with 1.10 of this Plan and the State Managerial Plan (Appendix C).

   Cost of travel of the administrator's spouse and dependents when moving to the new work location, consistent with 1.10 of this Plan and the State Managerial Plan (Appendix C).

3. Moving Expenses. The actual cost of moving and packing household goods may be reimbursed. The administrator shall obtain no less than two (2) bids for packing and/or moving household goods. Approval shall be obtained from the president for college/university administrators, and the Chancellor for administrators in the System Office and presidents, prior to making any commitment to a mover to either pack or ship the administrator's household goods. Payment shall be made for moving a house trailer if the trailer is the administrator's domicile.
4. Miscellaneous Expenses. Up to $1,000 in documented miscellaneous expenses directly related to the move may be reimbursed to the administrator. These expenses may include, but are not limited to, such items as: fees involved in the purchase of a house in the new location, disconnecting and connecting appliances and/or utilities, the cost of insurance for property damage during the move, the cost of moving up to two (2) automobiles, payment of loan origination fees not to exceed one percent (1%) of mortgage, or other direct costs associated with rental or purchase of another residence.

   Neither the State of Minnesota nor the Minnesota State Colleges and Universities shall be responsible for the loss or damage to any administrator's household goods or personal effects.

Subd. 2 Realtor's Fees

The cost of the realtor's fees on the sale or purchase of the administrator's principal residence, but not both, or fees required to break a lease on an administrator's rented domicile may be reimbursed up to six percent (6%) of the selling price of the principal residence. A copy of the settlement statement showing that the employee paid the realtor's fees must accompany the request for reimbursement.

Subd. 3 Eligibility

1. Chancellor.. At the discretion of the Board.
2. Presidents and System Office Administrators. At the discretion of the Chancellor.
3. All Other Administrators. Relocation expenses for all other administrators may be reimbursed only after prior approval of the Chancellor/president.