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MCCFA Employment Contract 1999-2001

Article 23 - Personnel Files

Each college shall maintain at the college one (1) official personnel file for each faculty member. Such file shall contain personnel transactions, official correspondence with the faculty member, disciplinary actions, and other data relevant to the faculty member's performance of duties. Unsigned letters, unsigned statements, or unsigned evaluations shall not be placed in this file. Access to data in the personnel file shall be granted only in accordance with the Minnesota Data Practices Act (M.S. Chapter 13). With respect to private data, access shall be provided to other persons after presentation to the college of written authorization from the faculty member.

A faculty member shall have the right to place such material in personnel file which s/he determines has a bearing on the faculty member's performance of duties. Upon request of the faculty member, the college shall provide two (2) copies of the contents of the personnel file. Additional copies shall be provided at the cost of the faculty member.

Annually, any material which a faculty member requests be removed from file shall, with the approval of the president, be removed. A faculty member shall upon request, have the following data removed from file:

1. written reprimands after three (3) years provided that no further discipline has been taken against the faculty member during the interim;
2. written records of suspension of ten (10) days or less after five (5) years provided that no further discipline has been taken against the faculty member in the interim.