Paycheck Information

Pay Day

State employees are paid every other Friday. The pay period begins on Wednesday and ends ten work days later, on a Tuesday. The following link leads to the current state payroll calendar:http://www.mmb.state.mn.us/calendar-payroll


Paid Time Off

Sick Leave

Each union contract indicates how sick leave can be used. Full-time unlimited employees in AFSCME, MAPE, MMA, Commissioner's Plan, Managerial Plan, MGEC, and MNA contracts earn 4 hours of sick leave each full 80 hours pay period. Sick leave is pro-rated for part-time employees based on the provisions of your union contract. Intermittent appointments begin accruing sick leave on a pro-rated basis after completion of 67 days of employment.

MSCF, IFO, MSUAASF, and the Administrator Plan vary based on the union contract.

Vacation/Personal Leave

Vacation/Personal Leave is based on years of state service. For employees in AFSCME, MAPE, MMA, Commissioner’s Plan, Managerial Plan, MGEC, and MNA, leave is pro-rated for eligible part-time employees. Intermittent appointments accrue on a pro-rated basis after completion of 67 days of employment.

Vacation/Personal Leave varies for MSCF, IFO, MSUAASF and the Administrator Plan.

Holidays

Employees in AFSCME, MAPE, MMA, Commissioner's Plan, Managerial Plan, MGEC, MSUAASF, and MNA may be eligible for paid holidays. For additional information regarding holiday pay, refer to your contract or plan for details.

Unpaid Leave

Refer to your union contract for eligibility/process for unpaid leave. Seehttp://www.hr.mnscu.edu/contract_plans/index.html  for information about your specific union contract or plan.

Accessing Your Leave Balances

Employees in AFSCME, MAPE, MMA, Commissioner's Plan, Managerial Plan, MGEC, and MNA can access leave balances from the Employee Self-Service website at www.state.mn.us/employee.Faculty, MSUAASF, and Administrators can access leave balances through their respective college website. For additional information on access for faculty, MSUAASF, and administrators, contact your local Human Resources Office.


Timesheet


Due dates are established by each campus. Where standard paper timesheets are used, fill out your time sheet accurately and completely. Make sure to include your name, employee ID number, department, pay period dates, and fill in the leave balances section. Sign your time sheet and submit it to your supervisor. Some campuses use electronic timesheets or exception time reporting. Be sure to check with your supervisor about reporting your work time.


Employee Self-service

Pay stubs may be viewed and printed at the secure Employee Self-Service website:www.state.mn.us/employee

Once there, you will be asked to sign in with an ID number and a password. Your user ID is your 8-digit employee ID number, and your initial password is the last four digits of your social security number. You will be asked to choose another 8-digit password after your initial logon.

Once you are logged into the Website, choose “View pay stubs” from the menu. Your most recent pay stub will appear. If you have any questions or problems, contact your campus Human Resources Office or Payroll department.


Direct Deposit

All employees are required by Minnesota statute to sign up for direct deposit. You may enter your own direct deposit information. A direct deposit authorization form is available through Human Resources, Payroll, or on the Employee Self-Service website www.state.mn.us/employee under "other payroll - payroll forms."