Minnesota State Colleges and Universities

Community College Faculty (MCCFA) Appointments and Assigned Fields, Probationary
#STG0001 (Revised 9/1/98)

Purpose: To clarify the non-renewal process for probationary faculty.

Affected Campuses: All MnSCU community college campuses.

Authoritative References: The employment contract between the Minnesota State Colleges and Universities Board of Trustees and the Minnesota Community College Faculty Association, Article 18 - Appointments and Assigned Fields, Section 1- Appointments, Subd. 1 - Probationary.

Required Form(s): Non-renewal memo. Click here for PDF, or click here for Word 6.0 version.

Responsibility for Implementation: It is the responsibility of the college president, in concert with the college human resources director, to assure that the requirements of the bargaining agreement are met.

Clarification of the Non-renewal Process:

• A faculty member must successfully complete two (2) years of probationary status before becoming an unlimited faculty member.
• Probationary faculty members must be evaluated for purposes of determining if unlimited status will be granted.
• No faculty member shall serve more than one probationary period in the Minnesota community colleges.
• A faculty member who has held a temporary full-time appointment for one (1) or two (2) full academic years and is hired into an unlimited full-time position in the same assigned field will not serve the two years of probation. [e.g., faculty who have held a temporary full-time appointment for one full year will serve only one year of probation; faculty who have held a temporary full-time appointment for two full years will not serve any probation.]
• Faculty members who will not move from probationary to unlimited status, must be notified in writing by certified mail at least one month prior to the end of the fourth (4th) probationary semester. Failure to appropriately notify faculty members of their non-renewal will constitute a default change to an unlimited status (see attached sample memo).
• Probationary faculty members have no employment rights for layoff or recall.
• The decision to non-renew a probationary faculty member is without recourse to the grievance procedures.