Human Resources

Human Resources: A Division of the Office of the Chancellor

Insurance

Summary:
Most employees are eligible for some insurance benefits (health, dental, life or other optional coverage) under their applicable union contract or salary plan. There are also some categories of employment that are never eligible for any kind of insurance benefits, and these are detailed in the General Overview listed below. College and university HR Offices are responsible for determining eligibility for coverage, the level of employer contribution for each eligible employee, the correct entry of employee insurance eligibility coding into SCUPPS and SEMA4, and the correct coding of campus contributions toward insurance coverage for each employee assignment. All employees who are eligible to participate in the group insurance plan must be coded accordingly; employees may decline coverage during the enrollment process.

System Guidelines & Other Policies and Procedures:

INS 0002; Insurance Eligibility and Contribution Levels for Part-Time Employees Employed in More than One Appointment or by More than One Campus or State Agency

Forms:
Insurance Forms for DDIRs

Contracts and Plans (Article/Section references):
AFSCME: 1) Article 19 and 2) MnSCU Supplemental Agreement
Classified Managerial Plan: Article 13
Commissioner’s Plan: Article 13
IFO: Article 14
MAPE: 1) Article 20 and 2) MnSCU Supplemental Agreement
MMA: 1) Article 17 and 2) MnSCU Supplemental Agreement
MNA: Article 18
MSCF: Article 19
MSUAASF: Article 1
Personnel Plan for Administrators: 1) Section 1.09 and 2) Appendix B

Laws:
Federal COBRA

Other References:
Insurance Administration – General Guidelines Overview
MnSCU Insurance Eligibility Grid
DOER Labor Relations Guidelines for Continuing Employer Contribution
Insurance Reason Codes for MnSCU Use Only
This list is found in SEMA4 Help and details the MnSCU specific reason codes and how they impact benefits.
Open Enrollment Resources
Actions that affect insurance:
1. Medical Leave Leading to Long Term Disability Leave
2. Workers’ Compensation Leaves of Absence
3. Qualifying Life Events

Insurance Related Reports:
SEMA4 – Document Direct:
1. HPA1355 One time deductions
2. HPA1750 Balloon Payment Employee List
3. HPA4004 Part Time Employees Insurance Report – New Version/Agency
4. HPA4006 Part Time Employees Insurance Report – Regular/Agency

SCUPPS:
1. HR4000 Employee Insurance Audit Report

Hyperion Query:
1. HR Multiple Appointment

OOC Contact:
• For information regarding coding transactions and how transactions affect insurance eligibility and continuation, contact the HR Helpdesk at hr.helpdesk@so.mnscu.edu
• For information regarding union contract or salary plan provisions interpretations, contact your MnSCU Labor Relations representative.
• For information regarding any of the insurance administration guidelines referenced above, contact Mary Millar, mary.muenchow@so.mnscu.edu or 651-296-2337